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How to plan a fun and beautiful White Christmas themed party! Includes decoration ideas, food, recipes, service, and more!
HOW TO PLAN AN AMAZING WHITE CHRISTMAS PARTY
Last year I was I was asked to be in charge of our ward’s Christmas party. I am a member of The Church of Jesus Christ of Latter-Day Saints and the congregation we attend is called a ward. Because this was a volunteer position and our budget was small, I had to get creative on how to pull off an amazing ward party without a lot of money.
So, let’s begin! I’m going to tell you about our decorations, menu, entertainment, service activity, and other details to make it a White Christmas party to remember!
Here’s all the details of our White Christmas Party for you to plan your own White Christmas holiday party, whether for your church, a group of friends, charity event, or fancy holiday party.
I used Canva to create our invitations and then we printed them with Shutterfly using a coupon, making them an affordable option.
I have included the editable file in the White Christmas party pack at the end of the post.
We had to fit a ton of people in our small gym, so we got creative with the setup. We lined long rectangle tables around the perimeter, with round in the middle. We put 2 long dessert tables in the middle of the gym to create a focal point. (The only problem with this was since desserts were out first, some of the children started eating desserts before dinner. You win some, you lose some.)
Here’s a map of the setup:
I created some Engineer Prints with quotes to hang up and put in the foyer as people arrived.
We used all white plastic tablecloths, white plates, cups, and utensils for the tables.
I got the huge Merry Christmas balloons from Amazon and they created a fun focal point for the stage.
Our cute youth girls made paper snowflakes and paper chains for us to use to decorate with. Super cheap and simple!
WHITE CHRISTMAS PARTY DINNER MENU
We didn’t have a huge budget for our dinner, but we did want to have a nice meal for everyone. So this is what we came up with:
- Glazed Bake Ham (Winco)
- Cheesy Potatoes (donated and made by ward members)
- Spring mix salad with homemade poppy seed dressing & cinnamon roasted almonds, green apples, and craisins
- Dinner rolls (Costco)
- All-white desserts including: cinnamon rolls, star sugar cookies, dipped pretzels, cheesecake, cupcakes, white popcorn, divinity (contributed by ward members)
For the cinnamon roasted almonds, I made a giant batch using 3 lbs. almonds (from Costco), 3 1/2 cups butter, 4 cups brown sugar and 13 Tbsp. cinnamon. You can use more or less cinnamon according to your preferences.
2 WAYS TO SERVE THE FOOD
It’s a pain to have to wait in line forever to get food, especially if you’re trying to keep track of children! So we did something crazy and served the food to each table!
This was a great idea in theory. And I definitely think there were so many people who appreciated being able to sit at their table and visit with others.
To make this happen, however, we needed to have the salad and rolls set out on each table. We purchased silver plastic bowls from Dollar Tree for the rolls and salad.
Pros: I thought it was awesome that 200 people didn’t have to wait in line for food. They could sit at their table and wait for the main dish to be brought around. I think more people visited longer with those sitting at their table this way. Another benefit was that we didn’t need to use space for serving tables. This allowed us to set up more eating tables which we needed to fit such a large group.
Cons: Like I mentioned earlier, we had to buy extra serving bowls for the rolls and salads since our church didn’t have enough for each table. Because of this, we used more food than I think we would have had we had just one food table where people could dish up on their own.
It also took us a while to get all of the food out to each table. We asked the youth to help serve and they did, but it was a little hectic managing it all.
I don’t think you can go wrong either way you choose to serve the food. There are pros and cons to both ways.
WHITE CHRISTMAS PARTY DECORATIONS & WHERE TO GET THEM
Here are the links and sources for where we got all the decorations.
- Merry Christmas Balloons– Amazon
- Clear white balloons with confetti– Amazon
- White Balloons
- Paper chains & snowflakes- handmade from youth girls
- 3D white paper Christmas trees – template from A Home For Crafts
- White round plastic tablecloths
- White round rectangle tablecloths
- Rustic wood place card holders (used for 3d trees)
- White card stock paper for trees
WHITE CHRISTMAS TREE CENTERPIECES
Since our budget was pretty small, I started browsing Pinterest for some inexpensive Christmas party table centerpieces. I came across these simple and modern Christmas tree centerpiece ideas from A Home For Crafts and knew they would be a great fit for our White Christmas party.
After downloading the template (FREE!) from that website, I was able to use my Silhouette Cameo to cut all the trees out.
If you don’t have a digital craft cutter, you could always hand cut the trees. That may be a lot of work for you, but it is an option. I spent about 1 hour cutting 24 trees out using my Silhouette machine.
I cut the trees 2 different sizes: one large and one smaller. The larger trees were self-standing, but for the smaller trees, I used mini wood log place card holders to hold up the trees.
I loved the rustic look it brought to the table (literally!). We also used a few gold and silver ornaments from the Dollar Tree to place around the trees to give some variety.
The trees were super cheap- I used 60 sheets of white card stock total.
We had ward members sign up to bring a white dessert. They placed them on the middle tables when the arrived.
We had an assortment of white desserts including:
- sugar cookies and white frosting
- white cake
- white powdered donuts
- dipped pretzels
- cinnamon rolls
- rice krispy treats
Unfortunately I was way too busy before the party started to get a picture of all the desserts on the table. But you get the idea:
ANGEL TREE- AN EASY SERVICE OPPORTUNITY
My committee and I wanted to provide an opportunity for people to serve, so we put together an Angel Tree. I used a cheap white Christmas tree I got from Walmart a few years ago for $29 as the tree.
A girl on my committee made these cute angel ornaments using butterfly paper clips, pearls, and ribbon. We attached the gift items to each angel. Whoever wanted to get that gift for someone got to take the angel ornament and keep it.
Here’s a video tutorial I found that shows you how to make them.
See how cute all those angel ornaments are?
We partnered with the Ronald McDonald House to donate the gifts. We chose to go with them because there wasn’t a certain deadline they needed the items by. And, if all of the gifts didn’t get purchased, it wasn’t a big deal. Unlike other charities, we didn’t want to commit to certain gifts and then not be able to come through for someone’s Christmas. All the gifts donated to the Ronald McDonald House were items that could be given year-round for families who stay there.
WARD CHRISTMAS PARTY ENTERTAINMENT
We chose to keep the entertainment really simple. This was the program:
- Primary children sang a song
- Stable animal song
- I am “He” with picture slideshow
WHITE CHRISTMAS PARTY PACK
If you’d like to create your own White Christmas party, you can get the free printable engineer prints, layout chart, and more right here: