Easy Party Planning: “O” is for Organization

by Melissa

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Party planning 101: Organization

The more organized you are for a party, the better and more fun it will be for you! Here are our favorite ways to stay organized when it comes to planning and throwing a party:

1. Make a list. Even if you aren’t a list person, write every single detail down. Write down everything you can possibly think you will need. And we are talking everything! Tape, string, balloons, beverages, etc. You may already have most of it, but still write it down. Use paper, a notebook, or your phone. It doesn’t matter where your list is, just make one!
Party planning 101: Organization

2. Make a timeline of when everything should be done. In an ideal situation when you have a few weeks before your party, a sample timeline could look like this:
-10 days before- send out invites
-5 days before- buy groceries and other party supplies
-1 day- set up chairs, tables, and decorate
-day of: prepare food, chill beverages, set-out last-minute items.


3. Set aside all of your party decorations in a box as you get it. Then when it comes to decorating, everything will be together and you can do it much quicker.

Party planning 101: Organization



For our quiz this week and to add another point to your ‘grade’ (remember, whoever has the most points at the end of the semester will win a HUGE party pack), leave a comment telling us what you do to be organized for a party. Bonus point if you ask a question.

Photos by Marcelle Calder Photography

Click below if you’ve missed any of the previous lessons in this A to Z series!




Jana Weaver March 17, 2014 - 4:59 pm

I always make a list…sometimes multiple. Probably best to keep them all in one place though :).

Emily March 17, 2014 - 7:36 pm

I do make lots of lists! I have a list of decorations, a list of what groceries I need and one for the groceries I already have on hand! I also have some of my decorations stored together as parties, like all my
Mexican stuff for Cinco De Mayo and stuff like that. I do love the idea of gradually gathering stuff I need for a specific party and then keep it all together.

My question to you is how do you store all of your stuff. Do you have a dedicated cupboard for all your party stuff (decorations, banners) stuff like that or do you not reuse stuff from year to year?

emily March 18, 2014 - 5:19 pm

I make lists like crazy! I have found it helps if I keep them all on my phone, for easy reference as I always seem to have my phone with me. Also, for me things get most complicated right before a party. It seems like you have so much time and then bam! Time is up and before you know it, the guests start arriving. I think it helps me to do as much as possible before the day of…food, hanging decor, etc. Leaving the least amount possible to do day of seems to help with my success!

My question is: do you sit down at the beginning of the year/month and plan out your festive parties and celebrations? Or are many of them spontaneous and last minute? Holidays seem to sneak up on me and if I have not consciously planned and thought out the details, I seem to remember last minute when there is not enough time to carry out what I would like to do.

Also, do you have any etsy shops or websites you like to order party supplies from? There are not many stores close to me with party decorations. I would love to know where you like to get your stuff!

Ashlee March 20, 2014 - 1:11 am

I’m all about lists, I’ve been working on the list for my daughters party for a month now, the hard part for me is finally getting off the list and work on the project, HA!

WilliamRig May 6, 2016 - 7:45 pm

Im obliged for the post.Thanks Again. Great.


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